Improve Your Life #13: Write A Thank You Letter

Send to your friend!

Select someone who has helped you in general or you want to thank for specific reason. This may be work related or personal. The key is being sincere and letting them know you appreciate their help. Here are some thank you letters to send:

  • Teacher
  • Parent
  • Child
  • Doctor
  • Boss
  • Friend
  • Co-worker
  • Partner
  • Client

Start with the greeting you would use when you met them right now. Continue by thanking them for the gift, opportunity or deed that they have given you. For example:

  • Thank you for the opportunity to be interviewed for the position of account manager.
  • Thank you for all the great advice you have given me over the years.
  • Thank you for inviting me to your event.

Then write how the thing they did helped you in a big or small way. Write down everything you want to let them know. Be as specific as possible. If you are too vague the letter might lose some of its emotional appeal. The next part can read something like this:

  • The interview gave me a better understanding of your company and requirements of the position. It made me more interested in the position and I am really excited to work for you.
  • I have had the opportunity to avoid many of the time consuming mistakes and potentially dangerous situations. I specially remember the “don’t run around with the scissors” advice.
  • I had real pleasure to talk with you. You helped me to connect with Mr.X and we found a lot of common interests that may lead to a longer relationship.

Finally, close with a few lines that leave the channels open for future communications. This may be something that indicates the you will be in touch to return the favor:

  • Please let me know when you reach your decision and I hope we can have a long and beneficial relationship.
  • I hope we can meet up around holidays and I can fill you in about my latest progress at my job as a programmer.
  • I will have fundraiser next month and would love to see you there. I’ll let you know when I confirm the date.

End with a friendly signature and your name. Be careful to consider the details of the thank you letter.

  • Brief
  • Friendly
  • Warm
  • Handwritten (but legible)
  • No typos

Do not send thank you letters to the same person to frequently. Once or twice a year is OK. If you send more than that it may seem weird.


The smallest act of kindness is worth more than the grandest intention. ~~Oscar Wilde

The reason to send the thank you letter should always be to express gratitude and make the day better for the recipient. Your selfish reason for sending the note would be to keep the communications open and your network alive. Sending thank you letters makes you appreciate what others have given you but it also helps you see what really matters in your life.

You can send the thank you letter just once and it’ll make you feel better. However, if you make a habit out of sending thank you letters it will improve your happiness in the long term.

Now select the person you want to thank and write that letter.


Image: Oscar Wilde portrait by Napoleon Sarony
Image: Writing Apparatus by Kaushik Narasimhan

Send to your friend!

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